NOTICE: The Annual Meeting of Members
Date and Location Notification
•Date:
Saturday January 11th, 2025
•Location:
Norman L. Rigdon VFW Post 5896, 814 E. Karsch Blvd, Farmington, MO 63640
This is an enclosed venue, with tables, chairs, heat and restrooms.
The VFW has posted No Firearms are permitted.
•Time:
9:00 am Registration begins
10:00 am Annual Meeting begins
•Agenda
Meeting Protocol
Approval Last Year’s Meeting Minutes
Nominations of Board Candidates & Speeches
Director Voting Begins
Tallying of votes
End of Year Summary
Open Session
Official Meeting adjourns
This is the annual Meeting of the Members. Members are current Lake Hanna Deed holders that are on record with St. Francois County Recorder’s office. A member’s married spouse and member’s children under the age of 16 year are permitted to attend with member. Only Members with at least one lot in good standing are permitted to attend, vote, and/or ask questions. Our goal is to transmit a live video for all others to view remotely. We will post that information on Facebook and the website.
Article 1 Definition (f): “Good Standing” means the member does not have any past due amounts owed to the Association and has no current litigation against the Association and has not initiated any current governmental complaint against the Association
Announcements related to the annual meeting will be posted to the www.lakehanna.org website and to the Official Lake Hanna Association Board Facebook page
Board Position for Vote
One Board Director position is up for vote to be filled. Stan Erb’s current term ends this year. The term length of this position is 5 years.
We are encouraging Members to run for the Board. Even though the time has passed to be included on the mail-in Proxy ballot, you can still announce candidacy any time prior to the actual vote at the meeting. All candidates must be nominated and have their nomination seconded to qualify as valid candidates.
Professional business experience, financial acumen, knowledge in long term planning, and the ability to work in a team environment are desired attributes. Candidates should have access to a computer, have basic computer skills to produce or review documents and spreadsheets in order to make decisions. The Board often meets virtually on video conference calls, unless it is necessary to meet in person, and handles document review and proposals via electronic means.
Director Eligibility and Bonding
Section 5.6 To be eligible to serve on Lake Hanna Association Board of Directors, one must be a deeded property owner of at least two years prior to election date. Be in good standing with all assessments, special or otherwise be paid up to date on all lots owned by them before election, after election, and throughout their term. Must have no felony convictions, no pending felony charges, not on a suspended imposition or execution of sentence during probation, not on a Sex Offender Registry, not on probation and have the ability to be bonded if required or necessary.
Prior to the Annual Meeting, the Lake Hanna website www.lakehanna.org will contain information regarding the candidates running for the Board. We will also host an online Q&A for the candidates on December 19th at 6 pm. We will post online meeting link on the website, on the Board’s Facebook site, send out emails with the link and will record the session for viewing later. We encourage you to consult this information to make an informed decision. If you do not have Internet access, you may obtain a copy of the candidate information from the Lake Office at a cost of $3.00 or it can be mailed to you per your request for a cost of $5.00.
Voting Processes
New this year is the ability to have mail-in Proxy voting with a Certified Ballot. This was made possible by an amendment to the Bylaws per a special meeting of the Board of Directors on October 22, 2024
The current section 3:7 was deleted in their entirety, and replaced with the following:
Section 3:7 - Voting Representation and Proxies
Members in good standing may attend meetings in person or by appointing a designated representative (Proxy) to vote on their behalf. Each member may appoint one member as his or her Proxy. Regardless of the number of members that own a lot, there is only one (1) vote per lot. To vote or address the Board and/or members during a member meeting, the member and/or the designated Proxy must be in good standing with the Association.
The designation of a Proxy must be in writing, notarized, and submitted to the Secretary at least two days before the meeting. For mail-in voting, the Secretary of the Corporation must serve as the designated Proxy. A Board-certified ballot is excluded from the notary requirement. A Board-certified ballot must be used for mail-in voting and submitted to the Secretary of the Corporation at least 2 days before the meeting. Any votes on ballots received after this period will not be considered. The Secretary must cast the vote exactly as indicated on the mail-in ballot, with no amendments or additions. The Proxy is only valid for 2 months from the date of being notarized.
To utilize the mail-in Proxy ballot, please review the enclosed ballot and follow the instructions.
The mail-in Proxy ballot will contain all lots that we show are deeded in your name. It will reflect the number of votes you are currently eligible to vote: 1 vote per lot that is in good standing. If you feel a lot, you own is not listed or that you are in good standing and your ballot reflects differently, please call the St. Louis administration office at 314-842-1937.
Per our CCRs and Bylaw 3:7 Certified Proxy designations are permitted also, but the Proxy must physically attend the meeting to vote and be an eligible voting member. The Proxy Designation must be received in accordance with the current By-Laws. Both the proxy and the lot/tract owner must have their signatures notarized.